Information for Exhibitors

You will find all the relevant information for exhibitors on this site.
Off course you can also download all the information in one document.

Organizer

Aachener Kolloquium Fahrzeug- und Motorentechnik GbR
P.O. Box 10 02 11
52002 Aachen
Germany
info@aachen-colloquium.com
www.aachen-colloquium.com

Venue

Eurogress, Monheimsallee 48, 52062 Aachen, Germany
www.eurogress-aachen.de

Date

October 9th – 11th, 2017

Costs

Prices:

Exhibition space: 370,- €/sqm excl. VAT
Complete booth: 470,- €/sqm excl. VAT

Minimum purchase: 10sqm

Booth supervisors

The number of booth supervisors depends on the size of the booked exhibition area:

< 50 sqm = 2 booth supervisors
> 50 sqm = 3 booth supervisors

In case of an extraordinary stand area of <10 sqm = 1 booth supervisor.

The booth supervisors have to be namely registered using a special form. This form will be available on our website at the beginning of May.

Additional booth supervisors have to be registered separately by using the regular registration form.

The proceedings for the supervisor(s) will be provided at the venue.

Included services

  • Entrance to the exhibition and the presentations
  • Entrance to the banquet
  • Entrance to the opening welcome
  • Proceedings
  • Snacks and beverages during the breaks
  • Lunches
  • Publication of a company profile in the exhibitor guide of max. 1 page (German/English) in formatted templates.

Deadlines

Notification of acceptance of the exhibitors from April 1st, 2017
Return of the company profile until August 10th, 2017
Return of the registration of supervisors until August 15th, 2017 (For registrations received after the 15th of August a fee of 50 € (plus VAT) will be charged.)

Please note that there is no deadline for the exhibition registrations due to the high demand. The allocation of booth spaces is based on the input order of the applications. A registration is no longer possible once the exhibition is fully booked.

We recommend an early registration.

To be informed about the earliest possible application startup, you can be included on our call-for-exhibitors mailing list. Please address the organizing team (info@aachen-colloquium.com).

Construction and dismounting times

Construction:
Friday: 10:00 a.m. – 06:00 p.m.
Saturday: 08:00 a.m. – 06:00 p.m.
Sunday: 08:00 a.m. – 06:00 p.m.
Monday: 08:00 a.m. – 03:00 p.m.

Dismounting:
Wednesday until 12:00 p.m.
Thursday 08:00 a.m. – 12:00 a.m.
The entrance of the stand builders and the dismounting is only permitted after the closing speech from 05:00 p.m. on and only after explicit approval by the organizer.

The construction and dismounting times must be strictly adhered to.

Please note that we do not allow further deliveries, assembly or disassembly during the colloquium.
Noncompliance can cause an exclusion from future colloquia!

Delivery (Environmental Zone/Low Emission Zone since 2016)

When choosing a vehicle for the delivery of your exhibition goods, please notice that the Eurogress Aachen is located in an environmental zone / low emission zone since 2016. Please find further information on the environmental zone / low emission zone here:

http://www.aachen.de/DE/stadt_buerger/umwelt/luft-stadtklima/luftreinhalteplan_umweltzone/umweltzone/translation/GB_short_introduction.html

Local features

The conference accompanying exhibition is located on the ground and first floors. The approach to the building for the loading and unloading is at ground level. Trucks (without trailer) must not exceed a total weight of 7.5 t. There is neither a turning option nor parking.

For the loading and unloading of exhibition goods / trade fair construction materials – in particular for the transfer to the first floor – there is a forklift (maximum load 1,2 t) with a driver available for a fee. A freight elevator is not available. The order form of Schenker is included in the documents of top Messebau.

Storage of empties / packaging material is not possible at the Eurogress, but can be done by Schenker.

Water and compressed air connections are not possible.

Standard design height

The standard design height is 250 cm. Depending on the booth location differing heights are possible after consultation with top Messebau GmbH.

Floor conditions

Ground floor: Basalt floor grey
First floor: dark parquet

Please note that a maximum load of 500 kg per square meter must not be exceeded.

When laying new floorings residue-free adhesive tape is to be used. The exhibitor will be charged with created losses.

Booth design

  • All construction plans must be submitted via email until the beginning of September to top Messebau GmbH.
  • The booth should mostly feature open, transparent side walls.
  • When laying floor tiles bevelled end edges are mandatory.
  • Please note that a maximum load of 500 kg per square meter must not be exceeded.

Information about the complete booth

We offer a fully equipped booth through our partner top Messebau.

Please find all information here

Reallocation of exhibition spaces

Please understand that after the allocation of booth spaces no more wishes of replacement can be considered. For information regarding a cancelation of your registration, please see our general terms and conditions of the exhibition.

Service features (electrical power, waste disposal etc.) for your booth

You will receive all information and forms of our comissioned service partners / booth constructors in May (week 19) by email.

Catering for your booth

Please note that the catering at the Eurogress is exclusively performed by the caterer „lemonpie“:

lemonpie Eventmanagement und Catering GmbH
Ms. Stefanie Silberer
+49 241 9131261
silberer@lemonpie.de

Please contact Ms. Silberer directly regarding the catering for your exhibition booth.

Press tour through the exibition

The press may enter at the opening day of the exhibition from 1:30pm on.

Please be aware that there may well be filming and finish your stand accordingly in time.

Parking (passenger cars)

During the conference days (Monday to Wednesday), we assume the parking expenses for the registered booth supervisors and participants. At the Eurogress you will receive a 3-day- valid parking ticket in exchange for your voucher (available at the conference office). Please read our displayed parking advice.

Deadlines

Notification of acceptance of the exhibitors from
April 1st, 2017
Return of company profile until
August 10th, 2017
Return of the registration of supervisors until
August 15th, 2017
(For registrations received after the 15th of August
a fee of 50 € (plus VAT) will be charged.)